Rental Terms and Conditions
Rent.Group Spain General Rental and Payment Terms
Rent.Group Spain General Terms and Conditions
Effective September 1, 2021
r General Provisions for Entering into a Contract
The lessor’s terms and conditions apply exclusively to all transactions. The content and scope of the lease agreement are set forth in the lessor’s written order confirmation. Any differing or supplementary provisions are valid only if confirmed in writing by the lessor. Offers made by the lessor are non-binding.
The lessor reserves the right to bill the lessee for costs incurred in connection with the submission of the offer. The lessor reserves the right at all times to deviate from the general rental terms and conditions in individual and special cases.
Rental Rates
The rental price for an item is based on the most recent price list, excluding VAT, and is valid for one calendar day. For the second calendar day, 25% of the base rental price is charged; for each additional day, 15% of the base rental price is charged. The minimum order is 100,- EUR.
Deposit
We charge a deposit equal to 25% of the total rental price. If the rental item is returned in good condition, the landlord will refund the deposit to the tenant as soon as possible.
Payment Method
The total rental amount must be paid by the tenant in full, no later than at the time the rental property is handed over.
Rental period
The rental item will be made available to the renter only for the agreed-upon period. The landlord’s written consent is required to extend this period. In such cases, the landlord has the right to charge an additional rental fee in accordance with the price list mentioned above, as well as any additional costs incurred. If the renter is unable to return the rental property at the agreed-upon time, the renter must notify the landlord at least one day before the expiration of the agreed-upon rental period.
Transfer of Risk
Our service consists of an obligation to ship in the case of a standard delivery; in this regard, the risk is transferred to the lessee at the factory. In the case of delivery and assembly on site, particularly at a trade show venue, the risk of accidental loss, damage, or misplacement passes to the lessee upon delivery at the assembly site.
Liability
The renter is responsible for all damage resulting from the use of the rental item during the rental period. The lessee
is liable for any loss or damage to the rental item. This also applies to damage caused by third parties or force majeure, such as damage caused by fire, storms, inclement weather, hail, water, intrusion, theft, vandalism, and terrorism. If the damage can be repaired and the costs do not exceed the replacement value of the property, the renter must reimburse the repair costs. In all other cases, the renter will be billed for the replacement value. The renter is liable to us for third-party claims arising from damage resulting from the use of the rental item. The lessor is never liable for direct or indirect damages related to the use of the rental item by our employees or third parties contracted by us, errors and/or defects of any kind in the rental item, or other causes attributable to us, unless the damage was caused by willful misconduct or gross negligence on our part; in the latter case, our liability is limited to an amount equal to the agreed-upon rental price. The lessor’s liability for simple negligence is excluded. Also completely excluded from our liability are damages for personal injury, operational damages, and/or damages caused by the
loss of profits. The lessee guarantees that the lessor has access to a suitable access road for 40-metric-ton trucks when it has been agreed that the lessor will transport the rental item. Damage to the property and/or buildings is the responsibility of the lessee. If the event planned by the lessee relates to a matter of public interest (e.g., a political event organized by a party, a political group, etc.), the lessee must inform the lessor immediately, and in any case before the contract is concluded.
In this case, the lessor shall have the right to terminate the contract.
The lessee is liable for additional damages if they fail to comply with their obligation to provide immediate notice.
Insurance
The rental item is not insured. Liability is transferred to the renter as soon as the rental item is received at
. Therefore, the lessor recommends insuring the rental item for the duration of the event, including setup and takedown.
Availability
If the lessor fails to provide the leased property on time, fails to pick it up on time, or otherwise fails to fulfill its obligations to the lessee on time, the lessor shall not be held liable for such failure if it results from force majeure, which includes, in all cases: bad weather, fire, explosion, or the release of hazardous substances and/or gases; negligence on the part of the tenant or third parties, such as suppliers or carriers; illness of staff who cannot be easily replaced; occupation or blockade; or government measures and terrorism. Except where performance is permanently impossible, termination of the rental agreement by the renter due to the lack of timely availability of the rental property shall only be possible after the renter has granted the lessor, taking all circumstances into account, a shorter, reasonable deadline in writing for performance, and the lessor has failed to meet that deadline. If the lessee discovers a defect or damage in the rental item upon receipt that prevents its use, the lessee is entitled to an equivalent replacement item. The rental item may only
be used by the renter in accordance with the agreed-upon purpose and for the agreed-upon project; therefore, it may not be transferred to third parties for their use without our written consent. If we grant the lessee written consent to transfer the use of the rental item to third parties, the lessee remains obligated to fulfill all obligations arising from our rental and payment terms.
Tenant’s Duty to Disclose Information
The tenant must immediately notify the landlord if:
• The rental item is incomplete upon delivery (within 2 hours of delivery),
• The rental item is damaged (within 2 hours of delivery),
• The rental item has been stolen or is otherwise missing.
Cancellation
An order may be canceled no later than 6 months before the start of the event. In this case, the order must be canceled in writing. However, any costs incurred up to that point will be billed. If the order is canceled at a later date, the full rental price will be billed, unless the items can still be rented out. In that case, only 25% of the original amount will be billed.
Copyright
The lessor reserves the right to take photographs, make video recordings, etc., for marketing purposes at locations where the lessor’s rental equipment is located.
Images/Photos
The images and photos in catalogs, brochures, and mailings, as well as on websites and in multimedia presentations on CD and DVD, may differ from the actual products. This applies in particular to table linens, as they are natural products and, therefore, color differences cannot always be completely avoided.
Data Protection
The lessor stores the personal data provided by the lessee. This includes information that allows for the identification of the individual or company, such as name, address, phone number, or email address. The data is used to process contracts entered into with the lessee. In addition, the data provided by the renter (in particular, the renter’s company name, name, address, and/or email address) is transmitted to Party Rent Bomers GmbH, Am Busskolk 16-22, 46395 Bocholt, for the purpose of centralized data processing to send offers and information (advertising) about new products and services. If the renter requests products or services, additional details regarding the contract, bank account, credit card, or customer number are stored. All other companies working in collaboration with the lessor—such as franchise partners, banks or savings banks, collection agencies, or attorneys—may use the data provided in this context to process your orders. If the renter wishes to access, change, or delete the data stored by the lessor or Party Rent Franchise GmbH, they may do so at any time by mail, email, or phone.
Inventory
Tenant Obligations
Pickup, Delivery, and Return
If the renter picks up the rental item in person, they must verify that the order is complete and in good condition. In addition, the renter must ensure that the item is transported properly. Rental items must be transported in a closed vehicle. Unless explicitly agreed otherwise, the goods are picked up and returned by the renter. For orders of at least 350 EUR, transportation through Party Rent is available for an additional fee. Delivery is scheduled so that the rental item is available to the customer before the start of the event. The lessor cannot be held liable for late delivery due to force majeure. The rental item will be delivered to the rear of the first door on the ground floor if there is a suitable access route for 40-metric-ton trucks. The minimum required door width is 2 meters, the minimum height is 2.50 meters, and
the access route and transport path within the event venue must be passable for transport systems with a total weight of up to 1,200 kg. If these transportation conditions are not met (for example, because the floor is unsuitable, the access road is too narrow, parked cars are obstructing loading and unloading, or the rental item has not yet been prepared for pickup), the lessor shall be entitled to bill the resulting additional costs. Upon delivery of the goods, the lessee must immediately inspect the rental item. Any defects must be reported to the lessor by phone or fax within 2 hours of delivery. On the agreed return date, the rental items must be organized and neatly stacked behind the first door on the ground floor starting at 8:00 a.m. (Note: just as they were upon delivery). Upon return, the rental items are checked and counted immediately, to the extent possible. If the items include plates, cutlery, linens, and/or other small items, they cannot be counted during loading. The lessee agrees that the final count and inspection will take place at the lessor’s warehouse. The lessor guarantees that there will be no loss or damage between the return and the count at the warehouse. The rental items will be picked up within 48 hours after the end of the event, unless a different pickup date is agreed upon.
Cleaning
The renter must treat the rental items with care. Tableware, silverware, kitchen utensils, etc., are returned to the lessor for cleaning in exchange for a fee; the lessee must return them to the lessor in a condition that allows for automatic cleaning (organized, free of food residue, grease, etc.). If the rental item is extremely dirty, the lessor has the right to bill the lessee for the resulting additional costs. Textiles (such as tablecloths) must be returned to the lessor dry after use. With regard to flooring, broken or damaged tiles/slabs, as well as those that are heavily soiled (e.g., chewing gum, burn holes caused by cigarettes), will be considered unusable.
Energy for heating, air conditioning, and
systems; Electricity
Unless otherwise specified, the quoted or agreed-upon price does not include energy and/or fuel consumption costs or the costs of connecting to the utility grid. The fuel we supply is billed according to our daily rate. The fuel costs specified in the quotes may therefore change.
The Renter’s Obligations
1. The renter must ensure that the necessary facilities for installing the rental item are in place on time. The renter must follow the instructions provided by us precisely. In addition, the lessee must ensure
that the location where the rental item will be installed complies with the requirements established by the competent authorities and is accessible at all times without obstruction, and that the proper functioning of the rental item is not hindered in any way, all in accordance with our assessment. Furthermore, if necessary, you must obtain any additional permits related to the use of the rental item.
2. The renter declares that he or she has received the rental item in good condition and agrees to return it in the same condition. The renter is liable for all damages of any kind and origin, whether caused by the renter, third parties, or force majeure.
3. The lessee must ensure that the leased property is adequately monitored. At the lessor’s request, the lessee must insure the leased property against the risks specified by us and keep it insured throughout the lease term.
4. The rental item may only be operated by us or by personnel designated by us.
5. The renter is required to notify us immediately of any malfunction. Repairs may only be performed by us or by companies authorized by us.
The unavailability of the rental property due to malfunctions or repairs does not affect the renter’s obligation to pay the agreed-upon rental price.
Tents
The Lessee’s Obligations
1. The lessee chooses the location where the rental item will be installed. The lessee must verify whether the
rental item can be installed safely and without damaging third-party property or infringing on third-party rights at the installation site, and assumes responsibility for this matter.
The lessee must inform the lessor of the presence of cables, pipes, and other utilities in or on the ground. The ground where the rental item is to be installed must be horizontal and level. The lessee is responsible for ensuring that the site in question is clear, unobstructed, and accessible on the agreed-upon date for delivery and/or assembly of the rental item, including for trucks with a gross weight of 40 metric tons. It is the lessee’s responsibility to take the necessary measures to comply with these specifications, at their own expense. Damage to the site and/or to buildings, cables, pipes, or other objects on the ground resulting from the installation of the rental item is the lessee’s responsibility.
2. The lessor is permitted to use an access road suitable for trucks with a total weight-
of 40 metric tons when transporting the agreed-upon rental item. The lessee is responsible for any damage to the property and/or buildings.
3. In the event of snow, the renter must ensure that the tent roof is clear of snow. The renter is responsible for any damage caused by snow accumulation.
4. In the event of a storm and/or inclement weather, the lessee must ensure that all entrances and exits to the tent are tightly sealed. If damage to the rental property occurs or is imminent, the lessee must do everything possible to prevent or minimize it. The renter is required to keep the lessor informed of the situation.
5. Without the landlord’s consent (except in the cases mentioned in point 4), the tenant must not make any modifications to the rental property.
6. The lessee may only use the leased property in accordance with the agreed-upon purpose. The lessee must not make any modifications to the leased property. The lessee is not permitted to affix anything to, paint, or otherwise alter the leased property.
7. If the consent of a third party is required for the installation of the rental item, the lessee must obtain it in a timely manner.
The lessee must inform the lessor in writing of the existence of this consent. Failure to obtain the necessary consent is the sole responsibility of the lessee. Any compensation of any kind that must be paid to a third party for the installation and maintenance of the rental property is the lessee’s sole responsibility, even if such amounts have already been paid to the lessor.
Controversies
The court of the place of business (the respective place of business or headquarters) of the leasing company (contracting party) shall have jurisdiction to hear any dispute.
VALIDITY These rental terms and conditions are valid as of September 1, 2021. All previous rental terms and conditions automatically become invalid as of August 31, 2021.
Copyright © / Copyright
All content, as well as the work as a whole, is protected by copyright. Any unauthorized use—in particular, reproduction or copying in the form of photocopies, microcopies, or other methods, including of parts thereof, for any purpose—will be subject to legal action. The inclusion of the content or parts of the content in systems or databases, or the use of the directory for commercial, private, or other purposes, is prohibited. No liability is assumed for typographical or technical errors, nor is compensation offered for damages caused by them.